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Link a payment to a booklet

Pour :Administrateur
Preview: Link a payment to a booklet

All payments recorded in Unisoft (donations, membership fees, fund payments, pledge installments) feed a specific booklet of your Budget. This page explains how this link is determined and how you can change it if necessary.

The golden rule: the reason determines the booklet​

For each payment entered (manually or online), Unisoft asks "what is this payment for?" — this is the payment reason. This reason directs the money to the right booklet:

Payment reasonBooklet fed
Main cash registerMain cash register of the association
CampaignAutomatic booklet of the selected campaign
FundAutomatic booklet of the selected fund
Donation pledgeMain cash register (unless the pledge is attached to a fund or campaign)
BookletThe selected dedicated booklet
FormBooklet attached to the form (if configured)
Event JourneyBooklet of the selected Event Journey
Seven possible reasons

The payment reasons currently supported by Unisoft are: Main cash register, Campaign, Fund, Donation pledge, Booklet, Form, Event Journey.

Practical case: manual entry of a check​

When you manually enter a donation via the Payments module, the form offers the list of possible reasons:

  1. 1

    Open the Payments module

    Sidebar → Payments → All payments tab.

  2. 2

    Click on « Add a payment »

    At the top right of the list.

  3. 3

    Enter the donor and the amount

    See Add a payment for the complete procedure.

  4. 4

    Choose the payment reason

    Select among:

    • Main cash register — for a free donation without destination
    • Campaign — for a donation earmarked for an active campaign
    • Fund — for a fund payment
    • Booklet — for a donation earmarked for a dedicated booklet of your Budget
    • Donation pledge — to honor an existing pledge
    • Form — for a paid registration to a form
    • Event Journey — for an event belonging to an Event Journey
  5. 5

    Validate

    Once validated, the payment is immediately credited to the booklet corresponding to the chosen reason. You will see the operation appear in the booklet detail within the minute.

Practical case: online donation via your website​

For a donation made directly by a member via your public site, the link is automatically determined by the donation page used:

Donation pageBooklet fed
Generic free donation pageMain cash register
Specific campaign pageBooklet of this campaign
Fund pageBooklet of this fund
Pledge payment pageMain cash register (or linked fund/campaign)
Paid form pageBooklet configured for this form

The donor has nothing to choose — you configure the destination upstream when creating the donation page.

Reassign an existing payment​

If a payment was assigned to the wrong booklet (wrong reason chosen or entry error), you can reassign it without deleting it.

  1. 1

    Locate the payment

    Payments module → find the payment in the list.

  2. 2

    Open the Edit menu

    Click on the pencil icon to the right of the line.

  3. 3

    Choose « Change the payment reason »

    Select the new destination (Campaign, Fund, Booklet, etc.).

  4. 4

    Validate

    The payment is immediately removed from the source booklet and added to the new booklet.

See Edit a payment for the detailed procedure.

Chain effects​

When a payment changes booklet:

ElementEffect
Source booklet balanceDecreases by the payment amount
Destination booklet balanceIncreases by the payment amount
Campaign/fund statisticsRecalculated in real time
Tax receipt of the paymentUnchanged (the reason is internal to the Budget, not to the receipt)
Linked donation pledgeIf the payment honored a pledge, the link follows the payment

Special cases​

Multi-reason payment​

If a donation covers several destinations (for example 500 € of which 300 € for a pledge and 200 € for a fund), use the multi-reason payment mode at entry. See Add a multi-reason payment.

In this case, several operations appear in the corresponding booklets, each with its fraction of the amount.

Payment without donor contact (donation kiosk, Tap-to-Pay)​

For payments collected without donor information (anonymous donation kiosk, fast Tap-to-Pay), the reason must be chosen at entry. If it isn't, the payment goes by default to the Main cash register.

Refund​

If a payment is refunded, the inverse operation is created in the corresponding booklet: the balance decreases by the refunded amount. See Refund a payment.

Going further​