Understand operation types
Every line in the history of a booklet corresponds to an accounting operation. Unisoft distinguishes four main types of operations. Understanding these types allows you to read the history without confusion and to quickly find the source of a movement.
Overview of the four types
| Type | Direction | Source | Effect on the booklet |
|---|---|---|---|
| Payment | Entry | A donor (donation, membership fee, fund payment) | Increases the balance |
| Internal transfer | Transfer | Another booklet in your Budget | Depending on direction: entry or outflow |
| Expense | Outflow | A spending to the outside (supplier, service) | Decreases the balance |
| Income | Entry | An external source outside of payment (subsidy, received refund) | Increases the balance |
1. The payment (entry)
The payment is the most frequent operation. It represents a collection: donation from a member, membership fee, fund payment, payment on a pledge.
| Characteristic | Detail |
|---|---|
| Direction | Entry (sign +) |
| Source | Payments module |
| Entry | Automatic (online payment) or manual (check, cash) |
| Link in the booklet | "View more" button → payment record |
Example
Sarah Cohen donates 1,800 € to your Kippur 5786 campaign. In the "Kippur 5786 Campaign" booklet, appears:
Tuesday 12 May | Donation from Sarah Cohen | +1,800 €
Clicking "View more" opens the detailed record of this payment in the Payments module.
See Link a payment to a booklet.
2. The internal transfer (between booklets)
The internal transfer (or INTER operation) is a transfer of funds from one booklet of your Budget to another booklet of your Budget.
| Characteristic | Detail |
|---|---|
| Direction | Depending on viewpoint: entry for the destination booklet, outflow for the source booklet |
| Source | Budget module — Transfer button on a booklet card |
| Global effect | The total Budget balance does not change (internal transfer) |
| Link in the booklet | "View more" button → detailed transfer view |
Example
You transfer 2,000 € from the Main cash register to the "Prayer hall renovation" booklet.
In the source booklet (Main cash register):
Thursday 08 May | Main Cash Register => Prayer hall renovation | −2,000 €
In the destination booklet (Renovation):
Thursday 08 May | Main Cash Register => Prayer hall renovation | +2,000 €
See Transfer funds between booklets.
3. The expense (outflow to the outside)
An expense is a spending: purchase of materials, payment of a supplier, refund to a member, operating costs.
| Characteristic | Detail |
|---|---|
| Direction | Outflow (sign −) |
| Source | Entered via detailed expense management (advanced feature available on request) |
| Link in the booklet | "View more" button → opens the expense record |
| Supporting document | Often associated (invoice, receipt) |
Example
Purchase of DIY tools for 350 € allocated to the "Renovation" booklet:
Friday 02 May | DIY tools purchase | −350 €
The complete entry of expenses, their accounting categorization and their allocation to suppliers are managed in advanced administration views. If you need these features, contact your Unisoft representative.
4. The income (entry outside of payment)
An income is an entry of money that is not a donation: public subsidy, refund received from a third party, sale of equipment, bank interest.
| Characteristic | Detail |
|---|---|
| Direction | Entry (sign +) |
| Source | Entered via detailed income management (advanced feature available on request) |
| Link in the booklet | "View more" button → income record |
| No tax receipt | No automatic generation (unlike payments) |
Example
Municipal subsidy of 5,000 € received for the "Family assistance" booklet:
Friday 15 February | 2026 Municipal subsidy | +5,000 €
How to distinguish a payment and an income?
This is the question that comes up often. The rule:
| Source of the entry | Type | Generates a tax receipt? |
|---|---|---|
| Donation from an individual or a company | Payment | ✅ Yes (if eligible) |
| Member's membership fee | Payment | ✅ Yes (if eligible) |
| Fund payment | Payment | ✅ Yes (if eligible) |
| Public subsidy | Income | ❌ No |
| Refund received from a third party | Income | ❌ No |
| Sale of property or billed service | Income | ❌ No |
| Bank interest | Income | ❌ No |
In practice, 99% of entries are payments in a community.
The auto field: manual or automatic operation
Each operation is marked as:
- Automatic (
auto = true): created by Unisoft following an event (online payment, backend hook) - Manual (
auto = false): created by an administrator via an entry
This field is not displayed directly in the table but influences certain behaviors (for example, manual operations can often be modified more freely).