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Transfer funds between booklets

Pour :Administrateur

The transfer is the operation that allows you to move an amount from one booklet of your Budget to another — for example, allocate part of the Main cash register to a project booklet, or reimburse a booklet from another.

Why transfer?​

Use caseExample
Provision a projectAllocate 5,000 € from the Main cash register to the "Prayer hall renovation" booklet
Settle a booklet before archivingEmpty the "Summer aid 2025" booklet to the Main cash register at the end of the year
Rebalance after a collectionReturn 1,200 € received by mistake on the wrong fund to the correct one
Build a reserveSet aside 10,000 € from the Main cash register in the "Reserve fund" booklet
Distribute a subsidyAllocate a one-off income to several thematic booklets

Before you start​

Check:

  • ✅ The source booklet exists and has a sufficient balance (in theory: Unisoft allows transfers that put a booklet in negative, but it is not recommended)
  • ✅ The destination booklet exists (create it first if needed: Create a booklet)
  • ✅ You have the necessary permissions (operation.edit implicit to gestion)

Procedure​

  1. 1

    Open the Budget module

    In the sidebar, click on Budget.

  2. 2

    Locate the source booklet

    Find the card of the booklet from which you want to transfer.

  3. 3

    Click on the Transfer icon

    At the top left of the card (next to the name), click on the two opposing arrows icon (⇄). The tooltip displays "Transfer to another booklet".

    The Transfer to another booklet window opens.

  4. 4

    Enter the amount

    In the Amount field, indicate the sum to transfer. The currency symbol (€, $, ₪, etc.) adapts to the main currency of your association.

    You can use the comma or the period as a decimal separator.

  5. 5

    Choose the destination booklet

    In the Transfer the amount to the Booklet field, select the booklet that will receive the funds. You can:

    • Click in the menu and choose from the list
    • Type the first letters of the name to filter

    The source booklet is excluded from the list (you cannot transfer to yourself).

    Special case

    If you transfer from the Main cash register, all other booklets are available. If you transfer from a booklet, the Main cash register is also offered as a destination.

  6. 6

    Add a description (recommended)

    The Description field is optional. If you leave it empty, Unisoft automatically generates a description of the type:

    "Main Cash Register => Prayer hall renovation"

    If you enter a custom description, it will replace the automatic one. Use it to clarify the context:

    "Advance for purchase of DIY materials for the renovation works"

  7. 7

    Validate

    Click on Validate. The transfer is registered immediately and the two concerned booklets are reloaded.

Indicate the amount, the destination booklet and an optional description.

What happens after validation​

The transfer creates a single INTER operation that appears with two sides:

ViewAppearance in the history
Source bookletLine with negative amount (outflow) — example: −2,000 €
Destination bookletLine with positive amount (entry) — example: +2,000 €

The two lines share the same date and the same description.

Budget elementEffect of the transfer
Source booklet balanceDecreases by the transferred amount
Destination booklet balanceIncreases by the transferred amount
Total Budget balanceUnchanged (the money stays in your global cash flow)

Special cases​

Transfer to the Main cash register​

This is the most common inverse operation. To settle a completed project booklet, transfer its balance to the Main cash register, then archive the booklet.

Transfer with multi-currency​

The transfer is done in the main currency of your association (determined by the configuration). To transfer amounts in another currency, contact your Unisoft representative.

Transfer that puts the source booklet in negative​

Unisoft does not prevent a transfer that would make the source booklet go into negative balance. But the balance turns red on the card, and you will have to regularize. To avoid except in exceptional cases.

Cancel a transfer​

There is no "Cancel this transfer" button. To undo an erroneous transfer, perform the inverse transfer: from the destination booklet to the source booklet, of the same amount, with a description of the type "Cancellation of the transfer of dd/mm/yyyy".

Transfer as part of an Event Journey​

If you manage an Event Journey (cycle of holidays, series of conferences), transfers can be attached to the Event Journey to facilitate steering. See Event Journeys.

Best practices​

  • Always describe your transfers: the default description is laconic, a manual note simplifies future review
  • Document large transfers in a treasurer report
  • Do it in several times rather than one large transfer when a project evolves: this preserves traceability
  • Check the balance after transfer: a quick look at the card grid confirms that both booklets have indeed moved

Going further​